Now Hiring! Communications & Meetings Associate

December 14, 2021


Full-Time exempt position; Reports to Director of Communications & Development and Meetings & Conference Manager 

The Federation of State Humanities Councils (Federation), a membership non-profit, is seeking a Communications & Meetings Associate. The Federation offers a collegial work environment with a small, dynamic, and collaborative team dedicated to supporting its mission of strengthening the state and jurisdictional humanities councils.

Since March 2020, the entire team has been working virtually due to COVID-19. Staff members are expected to be available during typical office hours in the Eastern Time Zone, with some flexibility available, as well as have access to reliable internet service. This is a full-time virtual position with a flexible location, although proximity to the Washington, D.C. area is preferred.

The Position

The Communications & Meetings Associate plays a vital role in integrating communications and events functions at the Federation and supporting member humanities councils nationwide. This person will also play an important part in the Federation’s implementation of diversity, equity, inclusion, and access (DEIA) lens for its communications and events.

Primary functions of the Federation’s Communications & Meetings Associate are to:

  • Develop and manage event communications content, materials, and platforms with Director of Communications & Development and Meetings & Conference Manager
  • Convey event requirements, timelines, and needs to communications team
  • Provide onsite and online event and communications support to council members and other Federation event attendees

Primary Job Responsibilities


  • Research, draft, and distribute event content across the Federation and event communications channels, including but not limited to event platforms, social media, e-news, and blogs; with Federation event and communications teams
  • Serve as the liaison between the event and communications team at the Federation, including communicating event timelines and promotion requirements established by the Meetings & Conference Manager and Director of Communications & Development to ensure widespread participation in and awareness of Federation events
  • Work with Director of Communications & Development to draft and implement event communications and development/fundraising strategies across the Federation’s social media channels 
  • Monitor and respond to member and participant questions through the event email inbox, during virtual Zoom meetings, and onsite at events
  • Develop and maintain CVENT registration system and webpages
  • Work with the Editor & Content Producer to plan, format, draft, and distribute event newsletters (ex. Constant Contact, CVENT) ; provide event content for monthly Federation Update e-newsletter
  • Set up event mobile app (CrowdCompass), including identifying content, graphics, and other requirements
  • Assist team in developing and securing content for event apps and web pages
  • Assist in creating graphics for events
  • Support communications research, monitoring, and collection efforts


  • Travel (within CDC guidelines) for local Washington D.C. events and out-of-state meetings. Out of state travel typically is required 3-4 times a year, ranging 1-6 days
  • Support Meetings & Conference Manager with logistics and registration for all Federation events, virtual and in person
  • Serve as Federation onsite representative at events, including management of the registration desk, coordinating set up needs with event platform staff, local CVBs, and volunteers
  • Run multiple reports from online registration platform including attendee lists and session details
  • Coordinate printing, shipping, and transport of materials for offsite events

Other tasks as assigned by management, including attending and staffing the Federation’s events, the National Humanities Conference and Humanities on the Hill, and all Board meetings

Skills and Attributes

The Associate will be a collaborative team member with at least 1 year of communications experience. Communications with events experience is preferred. They will demonstrate strong writing skills, attention to detail, and excellent time and project management. The Associate will ideally have experience being a part of an organization that has implemented a DEIA lens. Talented candidates will also bring experience in the nonprofit sector and a passion for the humanities. Bachelor’s degree or related experience preferred. 

The salary range is $42,000-45,000.  Benefits include full medical coverage (health, dental, and vision), life and AD&D insurance, participation in a 403(b) retirement plan with 7% employer contribution, 22 days annual paid vacation, and 12 days annual paid sick leave.

Application Process

To apply, please submit your resume, cover letter, and salary requirements via email to by January 14th.  Resume reviews begin immediately. No phone calls please.

A demonstrated ability to cultivate positive and productive relationships and partnerships with a wide range of cultures, people, and organizations and a commitment to access are central to our work. Hence, we strongly encourage applications from BIPOC and LGBTQ+ communities, working class individuals, veterans, and members of other marginalized communities.

The Federation of State Humanities Councils does not and shall not discriminate based on race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, members, volunteers, subcontractors, and vendors.

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