Job Opening: Finance Manager/Executive Assistant (Full Time)

November 24, 2015

Finance Manager/Executive Assistant

Overview

The Federation of State Humanities Councils, the national membership association of the 56 state and territorial humanities councils, seeks an experienced, responsible, mission-driven team player to fill the position of Finance Manager/Executive Assistant. The primary functions of the Federation are to promote the work of the councils with Congress and the public, facilitate information exchange among councils, and increase resources available to the councils through partnerships and special projects. The Finance Manager/Executive Assistant would be part of a small, flexible, and collegial staff committed to serving the councils. This is a full-time position with full benefits.

Primary financial responsibilities

  • Work with the President and Finance Committee on development of annual operating budget, including project and other budgets
  • Serve as liaison with financial consultants for monthly reconciliation of accounts and monitoring of investments
  • Initiate transfer of funds between investment and operating accounts
  • Maintain current financial software and records
  • Prepare bimonthly payables and biweekly payroll
  • Coordinate annual dues assessment and collection
  • Review and monitor monthly financial statements and other financial documents
  • Work with audit committee and auditor for preparation of an annual audit
  • Monitor all reporting requirements
  • Develop and distribute financial materials for monthly review by the treasurer, annual review at the annual business meeting by the membership, and for FSHC board review at two board meetings
  • Oversee consultant, vendor, and equipment contract negotiation and reporting

Primary executive assistant responsibilities

  • Provide administrative and scheduling support for President and Vice President
  • Oversee day-to-day office operations, including management of office supplies, maintenance of staff calendars and work schedules, and coordination with vendors
  • Serve as liaison with information technology consulting firm
  • Manage Google Drive archive and Google Groups
  • Manage online member surveys including developing and scheduling surveys, responding to member queries, and compiling results in consultation with other staff members

Desired skills/qualifications

  • Bachelor’s degree
  • Proficiency in Quickbooks and Microsoft Office, particularly Excel
  • Strong organizational skills
  • Meticulous attention to detail
  • Excellent time management skills

Important additional assets

  • Interest in nonprofit work
  • Collegial and collaborative spirit
  • Discretion in dealing with staff salary and other financial information

Some travel to meetings and events is required, including five days for our national conference each November. Please submit a resume and cover letter by December 11 to info@statehumanities.org.

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