*** IMPORTANT NOTICE OF THE 2020 ANNUAL BUSINESS MEETING***
The 2020 Annual Business Meeting of the Federation House of Delegates will take place via Zoom on Thursday, November 5, from 5:00 pm to 6:30 pm. Advanced registration is required. If you are a member and did not receive the email to register, please contact email@example.com.
Bylaws Amendments proposed for consideration at the business meeting should be filed with the Secretary of the Federation no later than Monday, October 5, 2020 in order to provide sufficient time for the membership’s review in advance of the meeting. Any such proposed amendment should be sent to the Federation Office, Attention: Federation Secretary, to firstname.lastname@example.org.
There are no Bylaws provisions dealing with Resolutions, although the offering of resolutions, as is the case for any activities associated with the annual business meeting, is governed by Robert’s Rules of Order Newly Revised. Robert’s Rules provides as follows:
A resolution is a formal main motion, preferably written, which may include reasons for making the motion.
Proposed resolutions are reviewed by the Federation Resolutions Committee, which is appointed annually by the Federation Chair. The Resolutions Committee is charged with reviewing the appropriateness and form of proposed resolutions, as well as the order of their presentation. In order to provide sufficient time for the Resolutions Committee’s review of proposed resolutions and the subsequent distribution of substantive resolutions (as opposed to resolutions of appreciation) to the membership for consideration in advance of the annual business meeting, we request that proposed substantive resolutions be submitted to the Federation no later than Monday, October 5, 2020. Resolutions received by that deadline will be included in the Annual Business Meeting materials to be distributed to all member councils mid-October.
Proposed resolutions of appreciation may also be submitted to the Federation after the deadline but no later than 4:00 pm EST on Wednesday, November 4, 2020, in order to enable prior review by the Resolutions Committee, and the submitting council must take responsibility for distributing it to members.
If there are any questions regarding the foregoing, please contact Joy Hickey at email@example.com.
Resolution Format Example:
Form, punctuation, and capitalization of a Resolution with a preamble:
Whereas, The … (text of first preamble clause)
Whereas, … (text of the next to the last preamble clause); and
Whereas, … (text of the last preamble clause);
Resolved, That … (stating action to be taken);
Resolved, That … (stating further action to be taken); and
Resolved, That … (stating still further action to be taken).