Important Notice of the 2016 Annual Business Meeting

August 1, 2016

November 12, 2016

The 2016 Annual Business Meeting of the Federation House of Delegates will take place on Saturday, November 12, from 4:00 to 5:00 pm, at the Hilton Salt Lake City Center.


Bylaws Amendments proposed for consideration at the 2016 business meeting should be filed with the Secretary of the Federation by no later than Wednesday, October 12, 2016 in order to provide sufficient time for the membership’s review in advance of the meeting. Any such proposed amendment should be sent to the Federation Office, 1600 Wilson Boulevard, #902, Arlington, VA 22209, Attn: Federation Secretary.


There are no Bylaws provisions dealing with Resolutions, although the offering of resolutions, as is the case for any activities associated with the annual business meeting, is governed by Robert’s Rules of Order Newly Revised. Robert’s Rules provides as follows:

A resolution is a formal main motion, preferably written, which may include reasons for making the motion.

Proposed resolutions are reviewed by the Federation Resolutions Committee which is appointed annually by the Federation Chair. The Resolutions Committee is charged with reviewing the appropriateness and form of proposed resolutions, as well as the order of their presentation. In order to provide sufficient time for the Resolutions Committee’s review of proposed resolutions and the subsequent distribution of substantive resolutions (as opposed to resolution of appreciation) to the membership for consideration in advance of the annual business meeting, we request that proposed substantive resolutions be submitted to the Federation no later than Wednesday, October 12, 2016. Resolutions received by that deadline will be included in the Annual Business Meeting materials to be distributed to all member councils mid-October.

Proposed resolutions of appreciation may also be submitted to the Federation after the October 12th deadline but no later than 5:00 pm, Friday, November 11, 2016 (an onsite conference location will be identified) in order to enable prior review by the Resolutions Committee, and the submitting council must take responsibility for distributing it to members.

If there are any questions regarding the foregoing, please contact Natalie Pak at (703) 908-9700 ext. 214 or email at

Resolution format example:

Form, punctuation, and capitalization of a Resolution with a preamble:

Whereas, The … (text of first preamble clause)

Whereas, … (text of the next to the last preamble clause); and

Whereas, … (text of the last preamble clause);

Resolved, That … (stating action to be taken);

Resolved, That … (stating further action to be taken); and

Resolved, That … (stating still further action to be taken).